APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the January 17, 2014 (Convocation of Governments Meeting), January 21, 2014 (Monthly Work Session) and January 21, 2014 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 02-04-14 bd.pdf
Attachment: 02-04-14 add1.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: School Board Reassignments Agenda 2.4.14.pdf (Confidential Item) 

AGREEMENTS/CONTRACTS

9. APPROVAL OF AFFILIATION AGREEMENT BETWEEN ANIMAL HOSPITAL AT LAKEWOOD RANCH AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students  a Veterinary Assisting Program and Animal Hospital at Lakewood Ranch manages a Veterinary/Animal Care Facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility and Animal Hospital at Lakewood Ranch has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between Animal Hospital at Lakewood Ranch and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Aff Agmt - Animal Hospital at Lakewood Ranch.pdf

10. APPROVAL OF AFFILIATION AGREEMENT BETWEEN GULF GATE ANIMAL HOSPITAL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students a Veterinary Assisting Program and the Gulf Gate Animal Hospital manages a Veterinary/Animal Care Facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility and Gulf Gate Animal Hospital has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between Gulf Gate Animal Hospital and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Aff Agmt - Gulf Gate Animal Hosp.pdf

11. APPROVAL OF AFFILIATION AGREEMENT BETWEEN NORTH PORT ANIMAL HOSPITAL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students a Veterinary Assisting Program and North Port Animal Hospital manages a Veterinary/Animal Care Facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility and North Port Animal Hospital has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between North Port Animal Hospital and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Aff Agmt - North Port Animal Hosp.pdf

GRANTS

12. APPROVAL OF THE LANGUAGE AND LEARNING THROUGH THE ARTS GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR RIVERVIEW HIGH SCHOOL

Description
COMPETITIVE:  Grant funds of $5,798 will allow students to experience performances, at the Van Wezel Performing Arts Hall, which connect to English/Language Arts instruction.

Recommendation

That the Language and Learning Through the Arts grant proposal be approved.

Attachment: Lang and Learning through Arts.pdf

13. APPROVAL OF THE GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR SARASOTA HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $2,000 will allow students to attend a play about Thurgood Marshall and connect what they learn to their own experiences and classroom instruction.

Recommendation
That the Ed Foundation grant proposal be approved.

Attachment: Ed Foundation.pdf

EXPULSIONS

14. APPROVAL TO RESCIND STUDENT EXPULSION ABEYANCE CASE NO. 13-374

Description
The student listed in Expulsion Case No. 13-374, is in violation of School Board policy.  On August 30, 2013, the student listed in Expulsion Case No. 13-374, violated School Board Policy 5.34(4), which permits the Board to hold in abeyance, the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student has violated the Settlement Agreement Abeyance and his expulsion is reinstated.

Recommendation
That the Abeyance of Expulsion Case No. 13-374, be rescinded per School Board Policy 5.34(4).

Attachment: RESCIND ABEYANCE CASE 13-374.pdf (Confidential Item) 

MATERIALS MANAGEMENT

15. APPROVAL TO REJECT BID #14-0017 FOR FIRE ALARM INSPECTION AND MAINTENANCE SERVICE

Description
Bids to provide 'Fire Alarm Inspection and Maintenance Service' were received from four vendors on December 12, 2013.  It is recommended that all bids be rejected.  The specifications will be modified and the bid will be re-issued. 

Recommendation
That all bids to provide 'Fire Alarm Inspection and Maintenance Service' be rejected.

Attachment: FireAlarmSvc14-0017REC-REJECT.pdf

FACILITIES

16. APPROVAL OF THE DELETION OF BUILDINGS AND PORTABLES AT MCINTOSH MIDDLE SCHOOL AND SCTI AG SCIENCE

Description

It has been determined that these relocatable classrooms and building are no longer needed by the district. They have been inspected by the Facilities Department and Construction Department and are deemed to be no longer economical to maintain or renovate.

Recommendation

That the deletion of Buildings 99-145 and Portables 99-097, 99-095, 99-539 at McIntosh Middle School from the F.I.S.H. inventory for demolition, be approved.

Attachment: mcintosh attach.pdf

CONSTRUCTION

17. APPROVAL OF BIDS FOR CONSTRUCTION FOR THE OAK PARK SCHOOL THERMAL ENERGY STORAGE PROJECT

Description
Bids for the Oak Park School Thermal Energy Storage project were received on January 8, 2014 to include new thermal energy storage tanks, heat exchanger and associated piping.  The bid of Air Mechanical & Service Corporation was the best low bid, meeting the advertised plans and specifications.  Funds for this project are available in the project budget account.

Recommendation
That the low bid of Air Mechanical & Service Corporation for construction for the Oak Park School Thermal Energy Storage project be approved as presented.

Attachment: BAIenc2-4-2014__BidTab-OakParkTES.pdf

18. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE ALTA VISTA ELEMENTARY SCHOOL CONSTRUCTION PROJECT

Description

All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order 1 for approval.  The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc2-4-2014_ProjCompl+FinalConPymt-CO1-AV-Phoenix-Const.pdf

19. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE PHOENIX ACADEMY ALTA VISA ELEMENTARY SCHOOL PRECONSTRUCTION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order 1 for approval.  The Director of Construction has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc2-4-2014_ProjCompl+FinalConPymt-CO1-AV-Phoenix-PreCon.pdf

20. APPROVAL OF APPOINTMENT OF AN AD HOC REVIEW COMMITTEE FOR THE PROFESSIONAL SERVICES SELECTION PROCESS

Description

In accordance with School Board Policy 7.71, the Board shall, at least every five (5) years, appoint an Ad Hoc Committee to review the selection process for design professionals and make recommendations for changes in the policy to ensure that the best qualified firms are selected for all Board projects.  The members of the committee include:

Pat Black, Chair

Ellery Girard (Prior Member, PSSC)

Eric Jackson

Recommendation
That the appointment of the Ad Hoc Committee for the professional services selection process, School Board Policy 7.71, Selection Policy for Professional Construction Related Services, be approved as presented.

21. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVALS OF FINAL PAYMENT TO CONTRACTOR FOR THE TUTTLE ELEMENTARY SCHOOL PORTABLE RELOCATION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Final Change Order 1 for approval.  The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc2-4-2014_ProjCompl+FinalConPymt-CO1-TuttlePort.pdf

22. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of ($2,505,037.91) in gross contract dollars.

Included in these change orders are $2,607,076.46 credit for Direct Material Purchase; the corresponding Direct Material Purchase Order of $2,459,034.40 result a net of $148,042.06 in sales tax savings. 

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc2-4-2014_CSD-COs.pdf

FINANCE

23. APPROVAL OF BUDGET AMENDMENT NUMBER ONE FOR THE GENERAL FUND, DEBT SERVICE FUND, SPECIAL REVENUE FEDERAL, STATE AND LOCAL GRANTS, SPECIAL REVENUE FOOD SERVICE FUND AND CAPITAL FUND

Description
The Budget Amendment is a reflection of results for Operations through December 31, 2013.

Recommendation
That the Budget Amendment Number One be approved by the Board as presented.

Attachment: Budget Amendment Number One.pdf